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Secretary

Prostate Cancer Research Institute Culver City, CA
  • $15.00 Hourly
  • Full Time
  • Ask Us!
  • Employer Very Likely to Respond

Our nonprofit is searching for a skilled, reliable, long-term secretary. This is an excellent opportunity to join a passionate organization whose focus is helping their community. The office environment is upbeat and focused, and you’ll be joining a team that is fiercely dedicated to its nonprofit work. You will be expected to mirror the positive, respectful demeanor of the office.  You will be responsible for performing a number of administrative duties. The ideal candidate is self-motivated, professional, and capable of managing their workload and prioritizing tasks.

Job Requirements:

Support: You will support the organization in any and all duties. You must have strong listening and communication skills, and you will be expected to follow through with verbal and written instructions. The ability to understand instructions with little or no follow up will be necessary. 

Many Hats: Position requires strong problem-solving skills with meticulous multi-tasking abilities, ability to prioritize and manage multiple projects simultaneously, and to follow through on tasks in a timely manner. You will have many tasks to complete, and there will often be interruptions. Must be able to maintain a stress-free attitude while handling interruption, and flow between tasks. In handling the work, you must be meticulous and organized. At times you will also need run errands for the Director, as well as perform general office maintenance.

Text/Data/Communications: Position requires strong writing and proofing skills. You will be expected to produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Computer Skills: Writing emails, transcribing notes, faxing, copying, creating spreadsheets, and printing documents figure heavily in the position.

Scheduling & Travel:  Scheduling meetings, arranging travel plans, billing, etc. will all require you to have strong organizational skills. Maintaining Director's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel logistics.

Privacy: You must maintain the organization's confidence and protect operations by keeping information confidential. Our clients are protected by HIPAA, so discretion and privacy is professionally and legally imperative.

Punctual & Closes the Gaps: Completes projects by deadlines and follows up on results.

Prostate Cancer Knowledge: You must maintain a professional prostate cancer knowledge by reviewing reliable publications and taking notes in meetings.

Qualifications:

Strong attention to detail.

Strong proofing skills

Positive attitude and energy

Committed to a long term position

Self-starter, goal oriented

Extremely passionate about helping and supporting others

Fastidious and methodical

Exceptional interpersonal skills

Proficiency in collaboration; Team player

Minimum 15 years of administrative assistant experience

Unbothered by interruption

Strong verbal communication and writing skills

Strong travel logistics/scheduling ability

An ability to become familiar with organization-specific programs and software

Strong ability to research

Strong calendar management skills.

Heavy data entry.

Handle outgoing email.

Strong organizational skills.

Ability to handle deposits and run reports

Assist in grant submissions and management.

Supply Management

Impeccable phone etiquette

Proficient in social media

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