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Administrative Assistant in Engineering Department
at JONATHAN CLUB
Los Angeles, CA
Los Angeles, CA
posted 01/04/2018 in
  • Employment Type
    Part Time
  • Compensation
    $16.00 Hourly
  • Perks / Benefits
    401K / Retirement, Employee Discounts, Meal Plan / Free Food

Job Summary:

Responsible for all office work related to the Administrative areas of engineering department including, but not limited to:

Essential Functions:

  • coordinate engineering calls for maintenance and PM work orders 
  • assist in maintaining monthly and annual budgets and forecast
  • ensure guest request calls are completed on a timely basis in the public areas and the back of the house areas
  • assist in preparation of capital expenditure reports and complete updates on a monthly basis
  • participate as an active and contributing member of the engineering department 
  • provide reports to both the Chief Engineer and the Assistant Chief Engineer and support their efforts as necessary during the calendar year
  • responsible for the coordination of all engineering department clerical work, to include the Town Club and Beach Club properties 
  • provide expertise in Excel and Word processing programs and other related software programs as required
  • maintain filing systems in both engineering offices as wall as the chief engineer’s office
  • order all office supplies for the engineering department
  • Assist with non-management training programs documentation.
  • oversee time and attendance monitoring on a daily basis
  • Maintain employment records for the engineering department.
  • Be proactive  in providing guidelines, direction, and support of the administration activities
  • ensue adherence to all club employee related policies and procedures
  • monitor department budget and report to the chief engineer when any expense line is reached
  • Ensure compliance of union bargaining contract provisions (501) for pay rates.
  • report to Assistant Chief Engineer in absence of Chief Engineer

    Minimum Job Requirements:
  • Three years successful office management experience
  • Ability to be pro-active and reactive to anticipate sudden changes in engineering activities related to Engineering
  • Ability to be resourceful, creative and maintain flexibility
  • Ability to build rapport and maintain credibility with department management and all staff members 
  • Ability to ensure confidentiality at all times within the engineering office
  • Good oral communication skills
  • Ability to converse calmly with supervisors and line employees  
  • Ability to focus and maintain attention to performance of tasks despite frequent
    Stressful emergency, critical or unusual interruptions
  • Ability to memorize, recollect and quickly retrieve dates, names, times and other
    Data


    Physical Capabilities:
     
  • Ability to lift up to 40 pounds.
  • Ability to bend, reach, stoop and stretch

    This job description is not inclusive of all job functions. 
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Jonathan Club is a private member only club with locations in Santa Monica and downtown Los Angeles. Club facilities include various Food & Beverage outlets from fine dining, wine room dining, high volume casual and rooftop dining.

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Hiring Manager
Magda Atencio
HR Manager