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Executive Administrative Assistant (Temporary)

Tao Group Los Angeles, CA
  • Depends on experience
  • Full Time
  • Meal Plan / Free Food, Employee Discounts, Ask Us!
  • Employer Fairly Likely to Respond

The Executive Assistant will be an imporant and integral part of the team to support the Managing Partner.

Worksite Location:  Hollywood, California (Los Angeles) 

Tao Group LA is a large fast paced hospitality group looking for an Executive Assistant to the Managing Partner to join our leadership team! If you are looking for a career opportunity in a fast-paced, hospitality driven restaurant group then this is the opportunity for you!

 Responsibilities:

  • Administratively support a very busy desk that includes the oversight of several work deliverables, meetings, and deadlines and other additional assigned duties as needed.
  • Prepare and process expense reports and handle data management to include the maintenance of database and prepare reports.
  • Provide administrative support for the Executive Office. Ability to take direction from Managing Partner and requests from high-level staff.
  • Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, to coordinate and manage a variety of complex meetings. 
  • Ability to coordinate extensive travel arrangements to include domestic and international flights, hotels, and ground transportation for Managing Partner and/or colleagues/family.
  • Serve as event coordinator for various clients and/or venues. Strive to generate new ideas, concepts, and plans in brainstorming sessions while assisting with event production and/or project execution.
  • Assist the Executive Office with preparation of presentation materials; creating and compiling files, at times from multiple sources. 
  • Draft routine correspondence for review.  

Education/Training Requirements:

  • Bachelor's degree and 2-3 years’ experience supporting executives in a fast pace environment.
  • Hospitality industry experience strongly preferred. Nightlife experience a plus.
  • Excellent calendar management skills, including the coordination of complex executive meetings.
  • Strong working knowledge of MS Office, including Outlook, Word, Excel, and PowerPoint.
  • Ability to interact with all levels of staff in a fast pace, high energy environment while remaining flexible, proactive, resourceful and efficient and maintaining a high level of professionalism and confidentiality.
  • Ability to coordinate and manage simultaneous projects and successfully prioritize multiple tasks while using good judgment.

    EOE
    Please no phone calls
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