Clerical Associate

We are a small company seeking a Part Time Clerical Associate.  If you would like to work with in a specialized community with a fun-loving team who's goal is to make a difference in the lives of our neighbors (residents), this is the place for you.

STATEMENT OF JOB:

To provide administrative and clerical support to ensure the efficient operation of the department or office.

• Part time (20-25 hours a week)
• Must be organized and a fast learner
• Computer skills
• Phone etiquette
• Ability to multi-task
• Out-going personality to greet visitors and residents.
• Includes working every weekend and some evenings
• Strong work ethic
• Reliable and dependable

RESPONSIBILITIES

• 1. Types routine documents and correspondence; prepares, retrieves and enters data for reports and databases; sets up and maintains filing systems and other clerical tasks.
  2. Handles inquiries and incoming work requests; reviews files and records to answer requests for information.
  3. Provides customer service and acts as a receptionist, in addition to clerical tasks, by answering the telephone and greeting visitors, residents and guests. Provides information to both customers and team.
  4. Receives, sorts and distributes incoming mail. Prepares and sends outgoing mail and packages and arranges pick-up when needed. Photocopies, scans and faxes as needed.
  5. Organizes and schedules appointments and meetings and may schedule space and equipment. Some experience preferred

  6. May troubleshoot equipment issues such as printers and arranges for service when needed