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Asst. Front Office Manager

Embassy Suites San Luis Obispo San Luis Obispo, CA
  • Depends on experience
  • Full Time
  • Health Insurance, Dental Insurance, Vision Insurance, 401K / Retirement, Employee Discounts, Meal Plan / Free Food, Ask Us!
  • Employer Very Likely to Respond

Purpose for the Position:
To coordinate front office activities of hotel or motel and resolve problems arising from guests’ complaints, reservation and room assignment activities, and unusual requests and inquiries; to maintain a high quality of services offered to guests through management of the functional areas of reservations, guest registration, bell services, telephone services and guest accounting so as to maintain established operational standards and maximize profits of the hotel. 

Essential Responsibilities:
1. Assigns duties to workers and observes performances to ensure adherence to hotel policies and establishe operating procedures.
2. Confers and cooperates with other managerial staff to ensure coordination of hotel activities.
3. Answers inquiries pertaining to hotel policies and services.
4. Greets important guests.
5. Arranges for private telephone line and other special services.
6. May patrol public rooms, investigate disturbances, and warn troublemakers.
7. May interview and hire applicants.
8. May coach/counsel and discipline employees if necessary.
9. May receive and process advance registration payments.
10. May send out letters of confirmation or return checks when registration cannot be accepted.
11. Maintains standards of guest service quality..
12. Contributes to the profitability and guest satisfaction perception of other hotel departments.
13. Assists in developing short-term and long-term operational plans for the guest service department, which relate to the overall objectives of the hotel.
14. Increases level of guest satisfaction by deliver of an improved product through employee development, job engineering, and quality image.
15. Manages in compliance with local, state, and federal laws and regulations.
16. Assists in managing the reservation function to maintain highest possible room occupancy and average daily rate through suggestive selling by employees.
17. Maintains procedures for credit control and handling of financial transactions.
18. Maintains procedures for security of monies, guest security and emergency procedures.
19. Receives departmental-related guest complaints and ensures corrective action is taken.
20. Maintains weekly/daily hotel inspection log.
21. Responsible for training of the Guest Services Staff.
22. All other duties as assigned by a manager or supervisor.

Skills and Abilities:
Read and interpret business records and statistical reports.
Use mathematical skills to interpret financial information and prepare budgets.
Analyze and interpret policies established by administrators.
Understand the government regulations covering business operations.
Make business decisions based on production reports and similar facts.
Make business decisions based on your own experience and personal opinion.
See differences in widths and lengths of lines such as those on graphs.
Deal with the general public, customers, employees, union and government officials with tact and courtesy.
Plan and organize the work of others.
Change activity frequently and cope with interruptions.

Speak and write clearly.
Accept the full responsibility for managing an activity.

Physical Demands: Light work: Exerting up to 20 pounds of force occasionally (Occasionally: activity or condition exists up
to 1/3 of the time), and/or up to 10 pounds of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the
time), and/or a negligible amount of force constantly (Constantly: activity or condition exists 2/3 or more of the time) to move
objects. Requires walking or standing to a significant degree, or requires sitting most of the time but entails pushing and/or
pulling of arm or leg controls, or requires working at a production rate pace entailing the constant pushing and or pulling of
materials even though the weight of those materials is negligible.

Environmental Conditions: Inside: Protection from weather conditions but not necessarily from temperature changes. A
job is considered “inside” if the worker spends approximately 75 percent or more of the time inside.

Reasoning, Mathematical and Language Development are indicative of the general level of development required to
do this job. Some, but not necessarily all, areas mentioned in this section will be included in this job.
Reasoning Development: Apply principles of rational systems to solve practical problems and deal with a variety of
concrete variables in situations where only limited standardization exists. Interpret a variety of instructions furnished in
written, oral, diagrammatic, or schedule form.
Mathematical Development: Algebra: Deal with system of real number; linear, quadratic, rational, exponential, logarithmic,
angle and circular functions, and inverse functions; related algebraic solution of equations and inequalities; limits and
continuity, and probability and statistical inference. Geometry: Deductive axiomatic geometry, plane and solid, and
rectangular coordinates. General Math: Practical application of fractions, percentages, ratio, and proportion, mensuration,
logarithms, practical algebra, geometric construction, and essentials of trigonometry.
Language Development: Reading: Read newspapers, periodicals, journals, and manuals. Writing: Write business letters,
summaries, and reports, using prescribed format and conforming to all rules of punctuation, grammar, diction, and style.
Speaking: Speak extemporaneously on a variety of subjects.

Relationships to Data, People and Things:
Data: Coordinating: Determining time, place, and sequence of operations or action to be taken based on analysis of data,
executing determination of and/or reporting on events.
People: Supervising: Determining or interpreting work procedures for a group of workers, assigning specific duties to
them, maintaining harmonious relations among them and promoting efficiency. A variety of responsibilities is involved in this
function.
Things: Handling: Using body members, hand tools, and/or special devices to work, move, or carry objects or materials.
Involves little or no latitude for judgment with regard to attainment of standards or in selecting appropriate tool, object or
material.

Specific Vocational Preparation:
Specific Vocational Preparation includes an occupationally significant combination of: vocational education, apprentice
training, in-plant training, on-the- job training, or essential experience in less responsible jobs which lead to the higher job or
serving in other jobs.
Over 1 year up to and including 2 years.

To do this job, you must have the following amount of total education and/or experience: (If hiring someone into this
position, this would be the minimum amount of experience and education that would be required in order for the incumbent to
have a reasonable expectation for success.)
High School completion OR an equivalent level of education and experience.

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